Frequently Asked Questions

• The conference is taking place Mon. Oct. 26 – Fri. Oct. 30 in two time zone blocks:
  • 11 am – 3 pm US Eastern Daylight Time
  • 9 am – 1 pm Central European Time
• You can find the conference schedule here with the slot for your Learning Space.

• Live-streamed sessions will take place on SEEP’s Zoom platform.
• SEEP is hosting trainings on Zoom capabilities on Sept. 30 (9-10 am EDT), Oct. 6 (10-11 am CET) and Oct. 15 (1-2 pm EDT), sign up here
• Live sessions will be aired according to a pre-arranged schedule and made available for on-demand viewing in the form of a recording in the Conference Discussion Forum.
• A SEEP staff member will run logistics and provide technical support.
• Conveners and speakers are asked to join the Zoom meeting (or webinar) 30 minutes before it opens to test audio, screen sharing and other key functionalities.
• Participants will be able to join your Learning Space on the Conference Hub with a secured Zoom link and password.

• Pre-recorded sessions are due no later than Wednesday, October 14.
• Upload the final, fully edited version of your video (highest quality) to this folder.
  • Please name your video using the following format: LastName_Organization_TechnicalStreamNumber.
  • Example: Whittington_SEEP_1
• If you are unable to pre-record, please let SEEP know before October 6, so that we can schedule a time to record your session.
• Pre-recorded sessions will be premiered on the Conference Discussion Forum at the scheduled time slot during which you will be expected to run a live, synchronous, moderated text discussion.

• Attendees will be able to participate in your Learning Space through the Conference Hub and Discussion Forum.
  • In the Conference Hub, attendees will be able to create their profiles, network, build their personal agendas, participate in the game, access information on the Learning Spaces and speakers, and join live sessions.
  • In the Conference Discussion Forum, attendees will have the opportunity to participate in discussion channels with Conveners and Speakers, view recorded session videos, and access learning materials
• Live-streamed sessions will be recorded and posted to both the Conference Hub and Discussion Forum for on-demand viewing.

• Pre-recorded sessions will be premiered on the Conference Discussion Forum at the scheduled time slot during which you will be expected to run a live, synchronous, moderated text discussion.
• Conveners of live sessions and pre-recorded sessions are expected to actively prompt conversation with participants and respond to comments and questions throughout the conference week.
• Note that your discussion channel will open two weeks prior to the conference and remain open two weeks following the conference. We encourage you to check-in at least once or twice a day to engage with attendees.

Yes, all contributors to sessions must register for the conference.

The ultimate aim of the conference is to bring people together to learn, unlearn and take collective action. Member-led Learning Spaces and interaction with speakers are at the heart of the event. To enable this interaction, a moderated discussion channel for each Learning Space will open two weeks prior to the conference for speakers to enter into conversation with attendees. During Conference week, more intensive engagement and exchange will continue. And, discussion channels will remain open during the two weeks following the conference. The high level of interaction at this year’s conference hinges upon speaker availability to engage in discussion with interested attendees. Pricing has been set at significantly lower rates this year to enable registration and participation. If a speaker is in need of a scholarship, please write to annualconference@seeepnetwork.org. 

Please use our speaker readiness checklist below:

(primary source: Blue Sky eLearn)

General things to keep in mind

1. Reboot your computer a few hours before the webinar to avoid any automated updates that could launch during the virtual event
2. If possible, use a wired internet connection. Set up your virtual office where connectivity is strongest, using an ethernet connection if necessary. Let the SEEP conference team know if you anticipate any connection difficulties.
3. Turn off all other applications on your computer that you won’t need for the virtual event.
4. If you’re using a mouse, make sure the batteries are fresh (or it’s freshly charged).
5. Connect from a place where background noise will be limited. Close the door to your office (or whatever room you are presenting from).
6. Mute your microphone when you’re not speaking.
7. Have water or tea close by to drink at any time.
8. Have a hard copy print-out of your slides as a backup.

Audio tips (joining with computer audio, VoIP)

1. We recommend using a computer headset and not a webcam microphone. Have an alternate pair on standby just in case.
2. Make sure this microphone is turned on and that any other microphones are off or muted.
3. Check that your voice is being broadcast.
4. Close any windows that might cause outside noises to be broadcast.
5. Mute your cell phone so you aren’t interrupted during the program.

If you’re sharing your camera 

1. We encourage all speakers to turn on their cameras during their presentations if connectivity allows. If you are open to sharing your camera, please plan to connect from a quiet space without any visual distractions behind you.
2. Check that your webcam is on.
3. Check that the lighting is good and shows well on your face.
4. Try to position your webcam so it’s pointed straight at your face, rather than above or below.
5. Position yourself close enough to the webcam so that your face takes up a good portion of the screen.

Last but not least

1. Once you’re in the virtual event room (we recommend 30-minutes before start time) double check your slides, audio, and video.
2. Then, relax and have a great, successful event!